SOP: Staff Profile Photos for Work-Related Platforms

🔍 Purpose

To guide staff on how to present themselves across professional and work-adjacent platforms in a way that aligns with the company's values: approachable, thoughtful, and intentional—while still allowing room for personal style and privacy.

🧭 Scope

Applies to all staff who:

Appear on the company website
Represent the company in communication channels (LinkedIn, Telegram, etc.)
Share work-related content or are publicly associated with the company

✅ General Principle

Your profile photo should make others think, “I’d trust this person to work on something important.”

This doesn’t mean boring—it just means intentional, clear, and not misleading.

📸 1. Platforms with High Professional Visibility

Examples:

LinkedIn
Website bios
Speaker profiles (events, conferences)
External press releases or marketing material

Recommended:

Clear, front-facing headshot
Clean or neutral background
Dress that reflects your professional role (business casual or formal)
No heavy filters, party photos, or distracting elements

💬 2. Telegram and Privacy-Sensitive Platforms

We recognize Telegram is a dual-purpose tool:

Used for internal work chats
But also for public channels and large groups where privacy matters

For Telegram, you may use:

A professional headshot (same as LinkedIn) if you're in a work-only context
A neutral, creative, or anonymized image (like abstract art, symbols, tasteful avatars, or ASCII art) if you're active in public groups or value privacy

✅ The key is:

No memes, selfies, or chaotic images
The photo should still feel intentional and not unprofessional if seen by a colleague or client

⚠️ 3. Not Acceptable in Any Context

Party shots or cropped group photos
Heavy face-altering filters
Images that could reflect poorly on the company or create confusion about your identity
Memes, joke images, or unrelated pop culture figures

🛠 4. Process and Support

We offer photo-taking support during onboarding or photo update days
Unsure about your image? Ask HR or Comms for quick feedback
You can update your photo at any time to reflect your growth or role changes

🧭 Placement in DokuWiki

Namespace: companies:chenla_agathos:departments:hr:onboarding:public
Filename: profile_photos_sop
Sidebar link: You can link this under the onboarding checklist or under a general section titled “This Is How We Show Up”