companies:chenla_agathos:departments:hr:onboarding:public:gpt_best_practices_sop [Chenla Wiki

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====== SOP: Best Practices for GPT ======

=== 🔍 Purpose ===
GPT is a powerful tool designed to support and enhance your thinking — not replace it. These guidelines help ensure we use GPT in ways that respect original thought, promote clarity, and lead to meaningful, high-quality work.

=== 🧭 Scope ===
These guidelines apply to all staff who are using GPT for any company-related tasks, projects, or communications.

=== 1. Always Start With Your Own Thinking === 

Before you ask GPT for help, write a rough draft in your own words.

**Why:**  
GPT can clarify, tighten, or expand your ideas — but it can't replace the deep thinking that starts with you.

**✅Use GPT to:**
  * Sharpen your structure  
  * Explore counterpoints or alternatives  
  * Turn a rough outline into a clear, finished piece  
  * Help you express something you’re already working through  

**❌Do NOT use GPT to:**
  * Avoid hard thinking  
  * Generate full reports from scratch  
  * Replace original insight with generic content  

**Key principle:**  
**First your brain, then GPT.**

=== 2. GPT is a Thinking Partner, Not a Replacement ===

GPT is very good at sounding smart — but that doesn't mean the content is deep or useful. When used without your input, GPT may produce vague, surface-level writing.

**Use GPT as an assistant, not a substitute.**  
Let it think *with* you, not *for* you.

=== 3. Give GPT a Role and a Task ===

GPT works better when you give it a **clear role** and a **specific task**.

**❌ Weak Prompt:**  
``Explain construction risks``

**✅ Better Prompt with Role + Task:**  
``Act as a project risk analyst. Give me a step-by-step checklist to identify risks on a mid-size residential construction site in Cambodia.``

**Extra Tips:**
  * Add **"step by step"** to get a clearer structure  
  * Say **"think in questions first"** if you're stuck or exploring  
  * Always provide **context** — even one sentence like  
    ``We’re preparing an internal SOP`` will improve the result

=== 4. Example: What to Avoid vs. What to Aim For === 

**❌ Bad Prompt Example (too generic):**  
``This report gives an overview of construction trends in Southeast Asia.``

**✅ Good Prompt Example (based on your own thinking):**  
``I want to understand how regional construction trends might affect client risk in Cambodia. Here’s what I’ve noticed so far — can you help me structure this into a 1-page brief?

- Rising material costs in Thailand and Vietnam are starting to impact supplier pricing here.``

=== 5. Summary: The Rule of Thumb === 

  * Start with your rough idea  
  * Let GPT help you revise, improve, and clarify  
  * Don’t let GPT do your job for you  
  * Give GPT a role, a task, and some context

**🔁 THINK → WRITE → THEN ASK GPT**

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{{tag>gpt practices rules guidelines internal}}